BoD Meeting |
Date: 05/08/2007 |
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Time: 7:02 PM – 8:48 PM |
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Place: Lindsey Sturkie Residence |
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| Meeting called by: BoD | Type of meeting: Normal Scheduled Meeting | ||
| Facilitator: Lindsey Sturkie | Note taker: Patrick Hedgepath | ||
| Timekeeper: Patrick Hedgepath | Attendees: Patrick Hedgepath, Chad Keller, Lindsey Sturkie, Jane Sufka, Randall Mungo | ||
Minutes |
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| Agenda item: | Meeting called to order |
| Presenter: | Lindsey Sturkie |
| Discussion: | |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | |
| Action items: | |
| Person responsible: | Lindsey Sturkie |
| Deadline: | |
| Agenda item: | HoA dues |
| Presenter: | Lindsey Sturkie |
| Discussion: | Currently 99 homeowners have paid and 48 have not paid. The board discussed a 30 day grace period on the bills. The board discussed putting this information into the next newsletter. |
| Motion made by: | Lindsey Sturkie - add a 30 day grace period before liens are added to homes |
| Motion second by: | Patrick Hedgepath |
| Conclusions: | 5 yes 0 no votes |
| Action items: | |
| Person responsible: | BoD |
| Deadline: | none |
| Agenda item: | Moving open meeting times up |
| Presenter: | Lindsey Sturkie |
| Discussion: | The idea of moving up the meeting to 6:30 as a result of having pizza was discussed. This will allow some time for members of the community to socialize some before the official meeting. The idea is this would bolster a sense of community among the HoA membership. |
| Motion made by: | Chad Keller - moving the time to 6:30 |
| Motion second by: | Lindsey Sturkie |
| Conclusions: | 5 yes 0 no votes |
| Action items: | |
| Person responsible: | none |
| Deadline: | |
| Agenda item: | Electrician meeting |
| Presenter: | Jane Sufka |
| Discussion: | Jane talked about her meeting with the electrician and the costs of adding a junction box and adding 2 receptacles on the sign side of the street and adding an additional plug to the well side of the street and replacing the existing receptacle. All outlets would be GFI. The cost to set this up so the landscape lighting would be ready to be installed was $250 |
| Motion made by: | Lindsey Sturkie - to pay to have the electrical work done |
| Motion second by: | Chad Keller |
| Conclusions: | 5 yes 0 no votes |
| Action items: | |
| Person responsible: | Jane Sufka |
| Deadline: | 5-14-07 |
| Agenda item: | NiteLites |
| Presenter: | Patrick Hedgepath |
| Discussion: | Patrick talked with NiteLites about when the work could be started. He was told that when the electrician was finished he would be able to install the landscape lighting within 2 weeks. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | none |
| Action items: | |
| Person responsible: | Patrick Hedgepath |
| Deadline: | |
| Agenda item: | Announcement Sign |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey mentioned more ideas for the announcement sign at the entrance to the neighborhood. Several new ideas were tossed around. The board discussed measuring out a space and a size that would look good for the sign. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Chad and Patrick will go measure and come up with an idea of size to officially present to a sign company. |
| Action items: | |
| Person responsible: | Chad Keller/Patrick Hedgepath |
| Deadline: | |
| Agenda item: | Vacant lot |
| Presenter: | Lindsey Sturkie |
| Discussion: | Lindsey asked about the mulch and the fence from the last meeting. Randall and Chad have both contacted fencing companies and are waiting to hear back from them. For the mulch Tina is waiting to hear back from the playground company so we know how much mulch would be needed for the size structure the BoD has in mind. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | none |
| Action items: | |
| Person responsible: | |
| Deadline: | |
| Agenda item: | Newsletter items |
| Presenter: | Chad Keller |
| Discussion: | Newsletter material was discussed. Intro material from Lindsey will be provided. Patrick will give information for the web site. Jane and Lindsey will come up with information on a financial statement. Vacant lot information will be provided for an update. Patrick will provide an article on the landscape lighting. Lindsey will provide an article about homeowners dues. Chad mentioned we needed all articles for the newsletter by May 25th. |
| Motion made by: | |
| Motion second by: | |
| Conclusions: | Board members will get their articles to Chad so he can create the newsletter for publishing. |
| Action items: | |
| Person responsible: | Board Members |
| Deadline: | |
| Agenda item: | Meeting adjourned |
| Presenter: | Lindsey Sturkie |
| Discussion: | |
| Motion made by: | Lindsey Sturkie |
| Motion second by: | Randall Mungo |
| Conclusions: | 5 yes 0 no votes |
| Action items: | |
| Person responsible: | none |
| Deadline: | |